Board Meeting - 2/11/2014
MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT
The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, February 11, 2014. The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.
CALL TO ORDER: President Rickerl called the meeting to order at 8:32 a.m.
ROLL CALL:
BOARD OF DIRECTORS MEMBERS PRESENT:
Robert F. (Woody) Rickerl President
C.L. Pharris, Jr. Vice President
Jerry Haight Board Member
Richard A. Freschi Board Member
Frank Bryant Board Member
BOARD OF DIRECTORS MEMBERS ABSENT:
STAFF PRESENT:
Jerry Vilander General Manager
Ann Michel Director, Finance & Administration
Joel Kuperberg General Counsel, Rutan & Tucker
Laura Heflin Administrative Assistant
GUESTS PRESENT:
Alyson Price Curt Pringle & Associates
Diana Fascenelli City Council Woman, City of Villa Park
Dave Noyes Contract CEO, SWD Recreation, Inc.
PUBLIC COMMENT
City Council Member Diana Fascenelli reported that she had received an email from a resident in the city expressing their desire to see the District improve transparency on its website, i.e., minutes and agendas. Minutes and agendas will be available in the near future on the District’s website. City Council Member Diana Fascenelli will forward the email in regard to transparency to General Manager Vilander. City Council Member Diana Fascenelli reported that her husband is running for Superior Court Judge.
CORPORATE MINUTES
Consideration of Serrano Water District Board Meeting minutes of January 14, 2014. Director Pharris moved that the minutes of the January 14, 2014 meeting be approved as amended, Director Freschi seconded the motion, and the motion was unanimously carried with Directors Bryant, Freschi, Rickerl, Haight, and Pharris voting yes.
GENERAL MANAGER REPORT
The crew was commended by the Board of Directors for their excellent work on the main line break recently on the corner of Wanda and Santiago. General Manager Vilander presented the general manager’s report and summarized the status of Board Committee and management matters as agendized for the month of January. Highlighted items included mention of the meeting with the City of Orange scheduled for later this month and a recent meeting with Brownco Construction for a preliminary estimate for improvements to the façade of the building in the amount of approximately $40,000. The Orange County Water District will be performing a quagga mussel study at Irvine Lake, and General Manager Vilander will ask for a copy of the study when complete. Additionally, Attorney Kuperberg will draft an agreement between Orange County Water District and Serrano Water District releasing the District from liability.
United Security Access is in the process of installing new cameras at the treatment plant. Policies are being developed to deal with the billing processes including turn off notices and payment delinquencies, etc. and will be brought back to the appropriate committee for review and ultimate approval by the Board of Directors. The District is in the process of researching outside CPA firms to audit the District’s annual financials. The plant will be shut down for maintenance February 24th through March 2nd or 3rd. President Rickerl remarked that there is a LAFCO meeting scheduled for March 14th to review the viability of local agencies that General Manager Vilander should attend. The water policy forum dinner was briefly discussed. Following discussion, it was determined that the District would not sponsor the Villa Park Women’s League 2014 Home Tour at this time.
FINANCIAL REPORT
Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Haight), seconded (Director Bryant), and unanimously carried with Directors Bryant, Freschi, Rickerl, Haight, and Pharris voting yes to approve the disbursements in the amount of $380,935.17. General Manager Vilander reported that effective 3/1/14 DSL reimbursement for the crew will be terminated and jet packs will be used instead. Director Freschi requested that General Manager Vilander’s reimbursement be consolidated into one check in order to streamline payment and that the check to ISDOC on the disbursement list be corrected to reflect the fact that this is for District dues.
WATER REPORT
Ann Michel, Director of Finance and Administration, presented the water report. It was then moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Freschi, Rickerl, Haight, and Pharris voting yes to receive and file the water report.
CONSERVATION PLAN
General Manager Vilander reviewed conservation efforts materials previously distributed through the District’s website and with monthly billing statements.
ACWA/JPIA COMMITMENT TO EXCELLENCE AGREEMENT
Following discussion led by General Manager Vilander, it was moved (Director Freschi), seconded (Director Pharris), and unanimously carried with Directors Bryant, Freschi, Rickerl, Haight, and Pharris voting yes to endorse the Commitment to Excellence agreement between ACWA/JPIA and the District.
REVISED ANNUAL BUDGET 2013/2014
Following discussion led by Ann Michel, Director of Finance & Administration, and General Manager Vilander, it was moved (Director Pharris), seconded (Director Haight), and unanimously carried with Directors Bryant, Freschi, Rickerl, Haight, and Pharris voting yes to approve the revised annual budget for 2013/2014 as presented. General Manager Vilander remarked that the billing will be reviewed in March and adjustments will be made if necessary.
RESOLUTION NO. 2014-02-01 APPOINTING THE DISTRICT SECRETARY AND DEPUTY SECRETARIES
Following discussion led by General Manager Vilander, it was moved (Director Haight), seconded (Director Freschi) and unanimously carried with Directors Bryant, Freschi, Rickerl, Haight, and Pharris voting yes to adopt Resolution No. 2014-02-01 Appointing the District Secretary and Deputy Secretaries.
DIRECTOR COMMENTS AND REPORTS
None.
CORRESPONDENCE
Correspondence was reviewed as agendized.
ATTORNEY’S REPORT
None.
ADJOURNMENT
The meeting was formally adjourned at 10:40 a.m. The next regularly scheduled meeting will be held on Tuesday, March 11, 2014 @ 8:30 a.m. at the District office.
Laura Heflin, Administrative Assistant