MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT

The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, December 18, 2018.  The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.

CALL TO ORDER:  President Bryant called the meeting to order at 8:30 a.m.

ROLL CALL:

BOARD OF DIRECTORS MEMBERS PRESENT:

Frank Bryant                           President

Greg Mills                               Vice President

C.L. “Larry” Pharris, Jr.           Board Member

Brad Reese                              Board Member

BOARD OF DIRECTORS MEMBERS ABSENT:

Jerry Haight                            Board Member

STAFF PRESENT:

Jerry Vilander                         General Manager

Vittorio Roggero                     Business Manager

Laura Heflin                            Administrative Assistant

Jeremy Jungreis                       Legal Counsel

GUESTS PRESENT:

PUBLIC COMMENT

None.

BOARD MINUTES

Consideration of Serrano Water District Board Meeting minutes of November 20, 2018.  Director Mills moved that the minutes of the November 20, 2018 meeting be approved as amended, Director Reese seconded the motion, and the motion was carried with Directors Bryant, Mills, Reese and Pharris voting yes. 

GENERAL MANAGER REPORT

General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of November.  Various items were discussed including a sizeable main break that had occurred this morning on Mesa.  Director Mills enquired about follow up with TAB Answering Service.  General Manager Vilander responded that he had spoken with the manager.    General Manager Vilander reported that he would be distributing gift cards as has been done in previous years at the employee recognition event. 

FINANCIAL REPORT

Business Manager Roggero presented the financials for the month of November.  It was moved (Director Pharris), seconded (Director Reese), and carried with Directors Bryant, Pharris, Reese and Mills voting yes to approve the disbursements in the amount of $99,587.17.  Director Pharris remarked that a large amount of gasoline is being used by one of the service trucks.  General Manager Vilander will follow up.  Director Pharris requested that the verbiage be changed from “earnings before taxes” to “earnings before depreciation.”  Business Manager Roggero reported that the signing bonus has been collected from Crowne Castle.  Director Reese remarked that there is a 2% cash back program offered through Capital One Spark with no annual cost.  Currently, the District is receiving 1% cash back.  The loan with Holman Capital closes on Wednesday at a 3.85% interest rate. 

The following item was moved out of sequence on the agenda.

ANNUAL BOARD REORGANIZATION

It was moved (Director Mills), seconded (Director Reese), and carried with Directors Reese, Pharris, Bryant and Mills voting yes to nominate Director Pharris to the position of President of the Board of Directors. 

It was moved (Director Bryant), seconded (Director Reese), and carried with Directors Reese, Pharris, Bryant and Mills voting yes to nominate Director Mills to the position of Vice President of the Board of Directors.

It was moved (Director Bryant), seconded (Director Mills), and carried with Directors Reese, Pharris, Bryant and Mills voting yes to remain status quo with the Secretary and Assistant Secretary positions.

WATER REPORT

Following presentation by General Manager Vilander, it was moved (Director Mills), seconded (Director Reese), and carried with Directors Reese, Pharris, Bryant and Mills voting yes receive and file the water report.

UNCLAIMED MONEY

Following presentation by Business Manager Roggero in which he remarked that the last four items should not have been included in the total, as they have not met the three-year threshold revising the total to $372.32, it was agreed upon with Director Reese, Bryant, Pharris, and Mills voting yes to table this item until the $1,500 to $2,000 amount is reached.

CORRESPONDENCE

None.

DIRECTORS COMMENTS AND REPORTS

Director Pharris remarked that it was a lovely dinner at the Anaheim Whitehouse and recommended that the same venue be used next year with a different seating arrangement if possible that is more conducive to conversation all round.

ATTORNEY’S REPORT

Attorney Jungreis thanked the Board for the recent event hosted and awards for Attorney Kuperberg who is retiring after 30 plus years of service.

It was announced that the Board would entering into closed session at 9:30 a.m.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS

(Government Code Section 54956.8)

Property: Santiago Reservoir (Irvine Lake), adjacent to 4621 Santiago Canyon Road, Silverado Canyon, CA  92676.

Agency Negotiator:  Jerry Vilander

Negotiating Parties:  County of Orange

Under Negotiation:  Price and terms

The meeting was reconvened into open session at 9:40 a.m., and it was announced that there was no reportable action.

ADJOURNMENT

The meeting was formally adjourned at 9:45 a.m. The next regularly scheduled meeting will be held on Tuesday, January 15, 2019 @ 8:30 a.m. at the District office. 

Laura Heflin, Administrative Assistant