Board Meeting - 5/13/2014

MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT

The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, May 13, 2014.  The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.

CALL TO ORDER:  President Rickerl called the meeting to order at 8:32 a.m.

ROLL CALL:

BOARD OF DIRECTORS MEMBERS PRESENT:

Robert F. (Woody) Rickerl     President

C.L. Pharris, Jr.                       Vice President

Jerry Haight                            Board Member

Richard A. Freschi                  Board Member

Frank Bryant                           Board Member

BOARD OF DIRECTORS MEMBERS ABSENT:

STAFF PRESENT:

Jerry Vilander                         General Manager

Ann Michel                             Director, Finance & Administration

Joel Kuperberg                        General Counsel, Rutan & Tucker

Laura Heflin                            Administrative Assistant

GUESTS PRESENT:

Alyson Loyd                           Curt Pringle & Associates

Diana Fascenelli                      City Council Woman, City of Villa Park

Dave Noyes                            Contract CEO, SWD Recreation, Inc.

PUBLIC COMMENT

City Council Woman Fascenelli reported that the City of Villa Park has received a good response to their recent survey and reported that in regard to satisfaction with their drinking water residents reported 34% excellent, 37% good, 14% fair, 7% poor and 8% no comment.  Overall residents are extremely satisfied with the community and the services that the city hall provides.

CORPORATE MINUTES

Consideration of Serrano Water District Board Meeting minutes of April 8, 2014.   Director Pharris moved that the minutes of the April 8, 2014 meeting be approved as amended, Director Bryant seconded the motion, and the motion was carried with Directors Bryant, Pharris, Rickerl, and Haight voting yes (Freschi not present).  

GENERAL MANAGER REPORT

General Manager Vilander presented the general manager’s report and summarized the status of Board Committee and management matters as agendized for the month of April.   General Manager Vilander will follow up on the Sionix equipment matter in conjunction with the Construction Committee.   The new meter reader was introduced to the Board of Directors and welcomed in his new position.  Cell site tower placement possibilities were discussed at length with a few sites being mentioned as potential areas.  The District’s website will be updated to reflect those changes put in place by the new policies upon adoption (Water Rates and Fees). General Manager Vilander reported that he has spoken with John Kennedy regarding the analysis performed in conjunction with Water Quality Treatment Solutions and confirmed that the District will receive the $50 reduction less the full service treated rate for pumping over the BPP.  Director Pharris requested that the District receive written clarification from John Kennedy regarding the pumping percentage.

FINANCIAL REPORT

Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Pharris), seconded (Director Haight), and unanimously carried with Directors Bryant, Freschi, Rickerl, Pharris and Haight voting yes to approve the disbursements in the amount of $718,212.87.    Director Pharris asked Ann Michel to provide written explanation in regard to the gasoline log going forward for clarification purposes when necessary.

WATER REPORT

Ann Michel, Director of Finance and Administration, presented the water report.  The water report was received and filed.

BAD DEBTS WRITE-OFF FOR FISCAL YEAR 2013-2014

Following discussion, it was moved (Director Haight), seconded (Director Bryant), and unanimously carried with Directors Freschi, Haight, Rickerl, Bryant and Pharris voting yes to authorize staff to write off  bad debt for fiscal year 2013-2014 in the amount of $1,939.95. 

AUDIT PROPOSAL FOR FISCAL YEAR ENDING JUNE 30, 2014

Following discussion, it was moved (Director Pharris), seconded (Director Haight), and unanimously carried with Directors Rickerl, Haight, Freschi, Pharris and Bryant voting yes to approve the audit proposal for fiscal year ending June 30, 2014. 

DIRECTOR COMMENTS AND REPORTS

None.

CORRESPONDENCE

None.

ATTORNEY’S REPORT

Attorney Kuperberg reported that the Fair Political Practices Commission has modified some provisions regarding the conflict of interest code relating to interest in real property which will largely affect cities.  A formal report will be forwarded to General Manager Vilander.

The meeting was adjourned to the SWD Recreation, Inc. meeting at 9:30 a.m, and then reconvened into closed session at 9:55 a.m.

CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

The meeting was recessed back into open session at 11:00 a.m., and it was announced that no formal action will be taken at this time.  A Special Board Meeting will be scheduled for Tuesday, May 20 @ 2:00 p.m.

ADJOURNMENT

The meeting was formally adjourned at 11:01 a.m.  The next regularly scheduled meeting will be held on Tuesday, June 10, 2014 @ 8:30 a.m. at the District office.                                                  

                                                                 Laura Heflin, Administrative Assistant