Board Meeting - 11/8/2016

 

MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT

 

The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, November 8, 2016.  The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.

 

CALL TO ORDER:  President Pharris called the meeting to order at 8:30 a.m.

 

ROLL CALL:

BOARD OF DIRECTORS MEMBERS PRESENT:

C.L. “Larry” Pharris, Jr.          President

Frank Bryant                           Vice President

Jerry Haight                            Board Member

Richard A. Freschi                  Board Member

 

BOARD OF DIRECTORS MEMBERS ABSENT:

 

STAFF PRESENT:

Jerry Vilander                         General Manager

Ann Michel                             Director, Finance & Administration

Laura Heflin                            Administrative Assistant

Joel Kuperberg                                    Legal Counsel

 

GUESTS PRESENT:

Katie Pringle                           Curt Pringle & Associates

Brad Reese                              Villa Park Resident

Garry James                            James Productions

Stephanie Noble                      Legal Counsel for James Productions

 

 

 

PUBLIC COMMENT

None.

 

BOARD MINUTES

Consideration of Serrano Water District Board Meeting minutes of October 11, 2016.  Director Haight moved that the minutes of the October 11, 2016 meeting be approved as submitted, Director Freschi seconded the motion, and the motion was unanimously carried with Directors Bryant, Haight, Freschi and Pharris voting yes.

 

Consideration of Serrano Water District Board Meeting minutes of November 1, 2016.  Director Haight moved that the minutes of the November 1, 2016 meeting be approved as submitted, Director Freschi seconded the motion, and the motion was unanimously carried with Directors Bryant, Haight, Freschi and Pharris voting yes.

 

President Pharris announced that the following item was being moved out of sequence on the agenda to accommodate Mr. James’ schedule.

 

 

 

 

 

LICENSE AGREEMENT WITH JAMES PRODUCTIONS

Following discussion, it was moved (Director Bryant), seconded (Director Haight), and unanimously carried with Directors Haight, Freschi, Bryant and Pharris voting yes to enter into a license agreement with James Productions for a period of 90 days to allow Mr. James to make other contractual arrangements with Irvine Ranch Water District.

 

GENERAL MANAGER REPORT

General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of October.   Highlighted items included the Ad-Hoc SWD/IRWD meeting scheduled for tomorrow evening.  Items to be discussed include access to property surrounding Irvine Lake and an update on the dam tower as well as correspondence going to the Division of Safety of Dams.  Also, the main leak on Brewer required extensive asphalt work.  Additionally, General Manager Vilander informed the Board that he would be purchasing a 2 month water supply this month.

 

STATUS OF DROUGHT RESPONSE AND WATER SUPPLY

General Manager Vilander reported that October was approximately 18% reduced in consumption compared to 2013. 

FINANCIAL REPORT

Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Freschi), seconded (Director Haight), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to approve the disbursements in the amount of $255,419.75.   It was moved (Director Freschi), seconded (Director Haight), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to approve the disbursements in the amount of $10,897.12 for SWD Recreation, Inc.  Director Haight enquired as to why salaries were up versus the same time period last year.  Ann Michel will provide an analysis at the December Board meeting.  Director Freschi stated that he did not feel that the District should participate in MWDOC’s school water conservation program which costs the District $5,000 annually as 82% of students at the Villa Park schools were not residing in Villa Park.  Director Haight agreed with this recommendation.  It was decided that this item will be further explored at the next budget review meeting regarding possible exclusion from next year’s budget.   It was also further agreed via consensus by the Board that they will decide whether or not to renew the liquor license with ABC for SWD Recreation, Inc. when it is up for annual renewal next year. 

 

WATER REPORT

Ann Michel, Director of Finance and Administration, presented the water report.  It was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to receive and file the water report.  

 

CLASS & COMPENSATION STUDY

The Board was unable to reach consensus on this item and it was tabled for the next Board meeting.

 

CORRESPONDENCE

None.

 

DIRECTOR COMMENTS AND REPORTS

None.

 

ATTORNEY’S REPORT

None.

 

 

The following item was tabled due to time constraints.

 

RECESS TO CLOSED SESSION

Government Code Section 54957

Public Employee Performance Evaluation

Title:  General Manager

 

ADJOURNMENT

The meeting was formally adjourned at 11:00 a.m.  The next regularly scheduled meeting will be held on Tuesday, December 13, 2016 @ 8:30 a.m. at the District office.                                         

                                                                                               

                                                                                                Laura Heflin, Administrative Assistant