Board Meeting - 9/13/2016
MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT
The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, September 13, 2016. The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.
CALL TO ORDER: President Pharris called the meeting to order at 8:30 a.m.
ROLL CALL:
BOARD OF DIRECTORS MEMBERS PRESENT:
C.L. “Larry” Pharris, Jr. President
Frank Bryant Vice President
Jerry Haight Board Member
Richard A. Freschi Board Member
BOARD OF DIRECTORS MEMBERS ABSENT:
STAFF PRESENT:
Jerry Vilander General Manager
Ann Michel Director, Finance & Administration
Laura Heflin Administrative Assistant
GUESTS PRESENT:
Katie Pringle Curt Pringle & Associates
Brad Reese Villa Park Resident
Diana Fascenelli Villa Park Council Woman
Greg Mills Villa Park Council Man
James Fisler Director, Mesa Water District
Paul Shoenberger General Manager, Mesa Water District
PUBLIC COMMENT
Council Woman Fascenelli reported that the City had recently held a dog walk. Director Bryant asked if there was any other information available on the hit and run that occurred outside of Smith Reservoir. Council Woman Fascenelli was not aware of the situation. General Manager Vilander remarked that he had forwarded surveillance footage to the City of Villa Park. Director Haight extended congratulations to Council Woman Fascenelli on her appointment to the Orange County School Bond Committee.
James Fisler introduced himself as a Director for Mesa Water District. Following a brief presentation, in which Mr. Fisler described his background, he asked for the Serrano Water District Board of Directors vote for ISDOC President.
Attorney Kuperberg announced that information had been received on two items after the posting of the Board agenda necessitating the need for two emergency agenda items, (Election of ISDOC Officers and a Closed Session Item Threatened Litigation). It was then moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Haight, Freschi, Pharris and Bryant voting yes to add these two items as emergency agenda items.
ELECTION OF ISDOC OFFICERS
Following discussion, it was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Pharris, Freschi, Haight and Bryant voting yes to vote for candidates as mutually agreed upon. The completed formal election form will be forwarded to the Municipal Water District of Orange County.
BOARD MINUTES
Consideration of Serrano Water District Board Meeting minutes of August 9, 2016. Director Freschi moved that the minutes of the August 9, 2016 meeting be approved as submitted, Director Haight seconded the motion, and the motion was unanimously carried with Directors Bryant, Haight, Freschi and Pharris voting yes.
GENERAL MANAGER REPORT
General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of August. Highlighted items included a discussion of the summary of the LAFCO, CSDA and MWDOC meetings that were recently held. General Manager Vilander will inform the Irvine Lake Dam Keeper not to approach people trespassing on the Lake and instead contact the Orange County Sheriff’s Department for his own safety.
A report from Rutan & Tucker regarding the Division of Safety of Dams Authority to Require Improvements to Santiago Dam Outlet Tower was discussed as well as the meeting with CalTRUST. A decision regarding CalTRUST will be made early next year. Director Freschi enquired as to whether toilet rebates were still available. General Manager Vilander responded that he will follow up on this item. Director Bryant asked if there was a program in place for the Irvine Lake pipeline. General Manager Vilander replied that there wasn’t a program in place, however, he would recommend that it be videoed every 5 years as preventive maintenance and would calendar this item. Director Haight thanked General Manager Vilander for his more informative reports.
STATUS OF DROUGHT RESPONSE AND WATER SUPPLY
General Manager Vilander reported that August was still approximately 15% reduced in consumption compared to 2013. President Pharris stated that he would like to know what the variable costs are at the treatment plant in an effort to potentially produce more water to sell. Further analysis will be done and brought back to the Board meeting. Production versus cost may be plotted at this point.
FINANCIAL REPORT
Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to approve the disbursements in the amount of $270,432.27. President Pharris asked staff for capacity charge (variable amount) to be separated from the readiness to serve charge and be included in subsequent financial reports. Following discussion regarding the water conservation position, General Manager Vilander reported that the full conservation position will not be entirely allocated to conservation and will be transferred to distribution and transmission at the end of the quarter.
WATER REPORT
Ann Michel, Director of Finance and Administration, presented the water report. It was moved (Director Bryant), seconded (Director Haight), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to receive and file the water report. Director Haight asked about the consumption data for August, and General Manager Vilander replied that he would email it to him.
2016 BIENNIAL CONFLICT OF INTEREST CODE REVIEW
Following discussion, it was moved (Director Bryant), seconded (Director Haight), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to Adopt Resolution No. 2016-09-02 determining that no amendment is required to the Corporation’s Conflict of Interest Code.
LICENSE AGREEMENT BETWEEN SERRANO WATER DISTRICT AND GARRY JAMES PRODUCTIONS
Following discussion, it was moved (Director Bryant), seconded (Director Haight), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to authorize staff to proceed with entering into a license agreement with Garry James Productions pending additional verbiage being added by Attorney Kuperberg regarding the District not being responsible for maintaining the access road.
CORRESPONDENCE
None.
DIRECTOR COMMENTS AND REPORTS
President Pharris congratulated and welcomed Council Man Mills on his uncontested election to the Serrano Water District Board of Directors that will take place in December.
ATTORNEY’S REPORT
Attorney Kuperberg reported that the Governor had recently signed SB 814 into legislation in an effort to address drought conditions should they arise again. This will only be triggered when the Governor mandates a drought declaration.
President Pharris announced that the meeting will be recessed to the SWD Recreation, Inc. meeting at 9:50 a.m. The meeting was then reconvened at 9:55 a.m. and it was announced that the meeting will be commenced in closed session.
RECESS TO CLOSED SESSION – THREATENED LITIGATION
The meeting was reconvened in open session with no reportable action.
ADJOURNMENT
The meeting was formally adjourned at 10:45 a.m. The next regularly scheduled meeting will be held on Tuesday, October 11, 2016 @ 8:30 a.m. at the District office.
Laura Heflin, Administrative Assistant