Board Meeting - 4/15/2016
MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT
The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, April 15, 2016. The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.
CALL TO ORDER: President Pharris called the meeting to order at 8:30 a.m.
ROLL CALL:
BOARD OF DIRECTORS MEMBERS PRESENT:
C.L. “Larry” Pharris, Jr. President
Frank Bryant Vice President
Jerry Haight Board Member
Richard A. Freschi Board Member
BOARD OF DIRECTORS MEMBERS ABSENT:
STAFF PRESENT:
Jerry Vilander General Manager
Ann Michel Director, Finance & Administration
Joel Kuperberg General Counsel, Rutan & Tucker
Dave Noyes Contract Chief Executive Officer
GUESTS PRESENT:
Adam Wood Curt Pringle & Associates
Mark Skolnick Resident, City of Villa Park
PUBLIC COMMENT
Mark Skolnick requested that the Board of Directors consider approval of an event to be held on May 21st and 22nd (The America Ride and Musical Festival) to benefit veterans. Following discussion, the Board of Directors agreed to this event being held dependent upon Mr. Skolnick’s seeking approval from Irvine Ranch Water District and The Irvine Company with Serrano Water District being named as additionally insured.
BOARD MINUTES
Consideration of Serrano Water District Board Meeting minutes of March 22, 2016 and March 8, 2016. Director Freschi moved that the minutes of the March 22, 2016 and March 8, 2016 meetings be approved as amended, Director Haight seconded the motion, and the motion was unanimously carried with Directors Bryant, Haight, Freschi and Pharris voting yes.
GENERAL MANAGER REPORT
General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of March. General Manager Vilander reported that Nicholas Medina and Vinnie Coppola, Jr. had resigned from the Serrano Water District for better opportunities. General Manager Vilander offered to do a market survey regarding salaries. Director Freschi requested that the survey be based on job function versus job title. Director Bryant remarked that the pay scales need to be addressed. The motor will be in service on Well #3 next week. Following discussion, it was agreed that the signs will be placed back up at Smith Reservoir regarding watering restrictions.
STATUS OF DROUGHT RESPONSE AND WATER SUPPLY
General Manager Vilander reported that the District is still seeing a significant reduction in water consumption.
FINANCIAL REPORT
Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Freschi), seconded (Director Haight), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to approve the disbursements in the amount of $328,408.87. It was agreed by the Board of Directors that we will retain LaVine & Associates for FYE 2016.
WATER REPORT
Ann Michel, Director of Finance and Administration, presented the water report. It was moved (Director Freschi), seconded (Director Haight), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to receive and file the water report.
THE IRVINE COMPANY QUITCLAIM DEED
General Manager Vilander presented correspondence from The Irvine Company. Following discussion, it was moved (Director Freschi), seconded (Director Haight), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to amend the quitclaim deed as recommended by Attorney Kuperberg and have General Manager Vilander and President Pharris sign the deed and notarize and forward to The Irvine Company.
REVIEW OF METER READING AND BILLING PROCESS
General Manager Vilander reviewed the meter reading and billing process currently in place at the District. Following discussion, it was agreed that a flat rate of $15 will be charged for delinquent notices at the next public hearing for rates and fees.
CORRESPONDENCE
None.
DIRECTOR COMMENTS AND REPORTS
None.
ATTORNEY’S REPORT
None.
The meeting was recessed to the SWD Recreation, Inc. meeting at 10:00 a.m. At 10:30 a.m., the meeting was reconvened and went directly into closed session.
RECESS TO CLOSED SESSION
Conference with real property negotiators (Government Code Section 54956.8)
Property: Approximately 20 acres adjacent to 4621 Santiago Canyon Road, Silverado Canyon, CA 92676.
Agency Negotiator: Jerry Vilander
Negotiating Parties: County of Orange
Under Negotiation: Price and terms
The meeting was reconvened into open session at 10:45 a.m. and it was announced that there was no reportable action.
ADJOURNMENT
The meeting was formally adjourned at 10:46 a.m. The next regularly scheduled meeting will be held on Tuesday, May 10, 2016 @ 8:30 a.m. at the District office.
Ann Michel, Director of Finance & Administration