Board Meeting - 3/11/2014
MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT
The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, March 11, 2014. The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.
CALL TO ORDER: President Rickerl called the meeting to order at 8:32 a.m.
ROLL CALL:
BOARD OF DIRECTORS MEMBERS PRESENT:
Robert F. (Woody) Rickerl President
Jerry Haight Board Member
Richard A. Freschi Board Member
Frank Bryant Board Member
BOARD OF DIRECTORS MEMBERS ABSENT:
C.L. Pharris, Jr. Vice President
STAFF PRESENT:
Jerry Vilander General Manager
Ann Michel Director, Finance & Administration
Joel Kuperberg General Counsel, Rutan & Tucker
Laura Heflin Administrative Assistant
GUESTS PRESENT:
Alyson Loyd Curt Pringle & Associates
Diana Fascenelli City Council Woman, City of Villa Park
Dave Noyes Contract CEO, SWD Recreation, Inc.
PUBLIC COMMENT
Council Woman Fascenelli thanked Director Freschi for his informative presentation at the recent City Council meeting regarding the drought situation. Parking, speeding and up-to-date registration stickers for vehicles are being strictly enforced in the city. Keys are available if requested for the gate that is locked at Wanda and Fitschen Ranch Road.
Alyson Loyd of Curt Pringle & Associates announced that the filing deadline was March 7th for many of the June and November elected positions. There were some filing extensions through Wednesday for the 45th congressional district. John Moorlach will not be running for that seat. Alyson provided various other legislative updates.
CORPORATE MINUTES
Consideration of Serrano Water District Board Meeting minutes of February 11, 2014. Director Freschi moved that the minutes of the February 11, 2014 meeting be approved as submitted, Director Haight seconded the motion, and the motion was unanimously carried with Directors Bryant, Freschi, Rickerl, and Haight voting yes.
GENERAL MANAGER REPORT
General Manager Vilander presented the general manager’s report and summarized the status of Board Committee and management matters as agendized for the month of February. The regulatory compliance calendar is approximately 50% complete. General Manager Vilander reported that he is working with representatives from the City of Orange to review the emergency interties. The readiness to serve charge was discussed, and it was decided that a representative from MWDOC will be invited to present this item at the April board meeting. Policies and procedures are being developed to deal with delinquent billing and turn offs. The approved minutes from the February 11, 2014 meeting will be uploaded to the District’s website. General Manager Vilander reported that staff is developing an internal policy to ensure that the meters are read in a consistent manner (between 26 and 32 days).
FINANCIAL REPORT
Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Freschi, Rickerl, and Haight voting yes to approve the disbursements in the amount of $447,635.76.
WATER REPORT
Ann Michel, Director of Finance and Administration, presented the water report. It was then moved (Director Freschi), seconded (Director Bryant), and unanimously carried with Directors Bryant, Freschi, Rickerl, and Haight voting yes to receive and file the water report. President Rickerl reported that he would like to see increased side-by-side comparison and that the District’s water production report be made less confusing in terms of formatting. General Manager Vilander responded that he will develop some options and present back to the Board for their review.
DONATION PROTOCOL POLICY #1-001
General Manager Vilander reviewed policy #1-001 detailing protocol for handling solicitations for charitable contributions to the District. Following discussion, it was moved (Director Bryant), seconded (Director Freschi), and unanimously carried with Directors Freschi, Haight, Rickerl, and Bryant voting yes to adopt the policy subject to modifications suggested by legal counsel.
CURT PRINGLE & ASSOCIATES CONTRACT REVIEW
Following discussion led by General Manager Vilander, it was moved (Director Haight), seconded (Director Bryant), and unanimously carried with Directors Bryant, Freschi, Rickerl, and Haight voting yes to enter into an agreement with Curt Pringle & Associates for the coming year.
AUDIT PROPOSALS
Following discussion led by General Manager Vilander, it was determined that LaVine & Associates will be retained for the current fiscal year, and they will be notified of the District’s intent to go out to bid for the upcoming fiscal year ending June 30, 2014.
DIRECTOR COMMENTS AND REPORTS
Director Freschi distributed copies of a presentation made by U.S. Representative John Garamendi at a recent meeting. He also reported that he is considering running for one of the special district seats available and that this may be agendized at the April board meeting. Director Freschi asked General Manager Vilander to contact Kelly Hubbard to let her know that the District has interties with the City of Orange for emergency services.
CORRESPONDENCE
Correspondence was reviewed as agendized.
ATTORNEY’S REPORT
Attorney Kuperberg reported that it may be prudent to develop a policy on board stipends. This policy will be developed and brought back to the Board of Directors for their approval.
ADJOURNMENT
The meeting was formally adjourned at 10:15 a.m. The next regularly scheduled meeting will be held on Tuesday, April 8, 2014 @ 8:30 a.m. at the District office.
Laura Heflin, Administrative Assistant