Board Meeting - 2/9/2016
MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT
The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, February 9, 2016. The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.
CALL TO ORDER: President Pharris called the meeting to order at 8:32 a.m.
ROLL CALL:
BOARD OF DIRECTORS MEMBERS PRESENT:
C.L. “Larry” Pharris, Jr. President
Frank Bryant Vice President
Jerry Haight Board Member
Richard A. Freschi Board Member
BOARD OF DIRECTORS MEMBERS ABSENT:
STAFF PRESENT:
Jerry Vilander General Manager
Ann Michel Director, Finance & Administration
Joel Kuperberg General Counsel, Rutan & Tucker
Laura Heflin Administrative Assistant
GUESTS PRESENT:
Adam Wood Curt Pringle & Associates
Dave Noyes Contract CEO, Irvine Lake
Diana Fascenelli Councilwoman, City of Villa Park
Jim Fasbender Resident, City of Villa Park
Malcolm Cortez Staff, Irvine Ranch Water District
Kevin Burton Staff, Irvine Ranch Water District
Tom Roberts Staff, Irvine Ranch Water District
Jeff Smythe Staff, Irvine Ranch Water District
Bill Nelson CSDA Representative
Pamela Dunn Resident, City of Villa Park
Ed Halligan Resident, City of Villa Park
PUBLIC COMMENT
Councilwoman Fascenelli reported on the Infoguard program. It was also noted that the Access OCTA program was being set up through the City of Villa Park.
President Pharris announced that the following item was moved out of sequence on the agenda due to time constraints.
SANTIAGO CREEK DAM OUTLET TOWER SEISMIC STUDY
A presentation was made on the status of the seismic study at the Santiago Creek Dam Outlet by Jeff Smythe of Irvine Ranch Water District. Highlighted items included background, designed failure, tower shortening, selected alternatives, next steps and tentative schedule. The Board of Directors thanked staff from Irvine Ranch Water District for their informative presentation.
BOARD MINUTES
Consideration of Serrano Water District Board Meeting minutes of January 12, 2016. Director Freschi moved that the minutes of the January 12, 2016 meeting be approved as submitted, Director Haight seconded the motion, and the motion was unanimously carried with Directors Bryant, Haight, Pharris, and Freschi voting yes.
GENERAL MANAGER REPORT
General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of January. Highlighted items included an update on the recent meeting with Carollo regarding preliminary design and feasibility study for bypass. A separate meeting will be scheduled with Paulus Engineering. Well #3 should be completed by the end of the month.
STATUS OF DROUGHT RESPONSE AND WATER SUPPLY
General Manager Vilander reported that there was a 39% cumulative reduction in consumption. Attorney Kuperberg discussed the District’s classification as a small supplier and recommended that the District stick to numerical requirements. Director Haight remarked that the District needs to be prepared with a penalty structure. It was agreed that this concept will be further discussed in the Conservation Committee.
FINANCIAL REPORT
Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to approve the disbursements in the amount of $481,235.22.
WATER REPORT
Ann Michel, Director of Finance and Administration, presented the water report. It was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to receive and file the water report.
RENEWAL OF INDUSTRY MEMBERSHIP
General Manager Vilander summarized the pros and cons of membership with CSDA as requested previously by Director Haight. Following discussion, a motion was made by Director Freschi to approve District membership with CSDA. The motion subsequently failed.
COMMITTEE ASSIGNMENTS
President Pharris presented committee assignments for 2016 and solicited feedback from other Directors. It was then moved (Director Bryant), seconded (Director Haight), and unanimously carried with Directors Haight, Freschi, Bryant and Pharris voting yes to approve committee assignments as presented.
CORRESPONDENCE
General Manager Vilander reviewed the names of candidates that have applied for the vacant seat in Division 3.
DIRECTOR COMMENTS AND REPORTS
Director Bryant requested that a Finance Committee meeting be scheduled to review the general ledger in order to request more detail and expansion for various subaccounts (i.e., maintenance and general expense, etc.). Laura will schedule this meeting.
ATTORNEY’S REPORT
Attorney Kuperberg reviewed the incompatibility rule of serving concurrently on the Board of the Serrano Water District and on the Villa Park City Council at Attorney Kuperberg’s request. It was agreed through consensus that all applicants will receive communication from the District regarding the application process and their scheduled appointment time for the Special Board Meeting next Tuesday.
The meeting was recessed into closed session at 11:05 a.m.
RECESS TO CLOSED SESSION
Conference with real property negotiators (Government Code Section 54956.8)
Property: Approximately 20 acres adjacent to 4621 Santiago Canyon Road, Silverado Canyon, CA 92676.
Agency Negotiator: Jerry Vilander
Negotiating Parties: County of Orange
Under Negotiation: Price and terms
The meeting was reconvened into open session at 11:25 a.m. and it was announced that there was no reportable action.
ADJOURNMENT
The meeting was formally adjourned at 11:27 a.m. The next regularly scheduled meeting will be held on Tuesday, March 8, 2016 @ 8:30 a.m. at the District office.
Laura Heflin, Administrative Assistant