Board Meeting - 3/14/2017
MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT
The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, March 14, 2017. The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.
CALL TO ORDER: President Bryant called the meeting to order at 8:35 a.m.
ROLL CALL:
BOARD OF DIRECTORS MEMBERS PRESENT:
Frank Bryant President
Richard A. Freschi Vice President
Jerry Haight Board Member
C.L. “Larry” Pharris, Jr. Board Member
Greg Mills Board Member
BOARD OF DIRECTORS MEMBERS ABSENT:
-
STAFF PRESENT:
Jerry Vilander General Manager
Ann Michel Director, Finance & Administration
Laura Heflin Administrative Assistant
Joel Kuperberg Legal Counsel
GUESTS PRESENT:
Todd Priest Curt Pringle & Associates
Brad Reese Villa Park Resident
John Nielsen Villa Park Resident
PUBLIC COMMENT
None.
BOARD MINUTES
Consideration of Serrano Water District Board Meeting minutes of February 14, 2017. Director Pharris moved that the minutes of the February 14, 2017 meeting be approved as amended, Director Mills seconded the motion, and the motion was carried with Directors Bryant, Haight, Mills and Pharris voting yes and one abstention (Freschi). Attorney Kuperberg reminded the Board of Directors that they are required to take two hours of government ethics training as well as sexual harassment training once every two years. Director Bryant asked if General Manager Vilander had met with the new City Manager of Villa Park regarding the DeltaFix. General Manager Vilander replied that he is in the process of setting up an appointment to meet with him.
GENERAL MANAGER REPORT
General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of February. Highlighted items included a brief overview of the inspection of the Dam tower with the Division of Safety of Dams. The rules and regulations that were requested by Director Haight are completed and are in the process of being reviewed by legal counsel. General Manager Vilander also reported that he is in the process of interviewing patrol companies for Irvine Lake. The newsletter is complete and General Manager Vilander will meet with Attorney Kuperberg to finalize arrangements for distribution. Director Haight asked about the interval schedule for fire inspection at the treatment plant. General Manager will report back to Director Haight with the schedule. General Manager Vilander mentioned that the meter charge had been detailed within the billing statements. Director Haight requested that, going forward, changes to the billing statements be brought for Board of Directors’ review.
STATUS OF DROUGHT RESPONSE AND WATER SUPPLY
General Manager Vilander reported on the status of the drought and the water supply.
FINANCIAL REPORT
Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Pharris), seconded (Director Mills), and unanimously carried with Directors Bryant, Freschi, Pharris, Mills and Haight voting yes to approve the disbursements in the amount of $138,474.96. Director Haight requested that an asterisk be placed next to the reserve account established for the Dam tower repair and to include Attorney Kuperberg’s verbiage from the resolution. Director Haight requested that the Finance Committee meet to review outstanding loans which are approximately $3.5M currently.
Following presentation of the financial report by Ann Michel, Director of Finance and Administration, for SWD Recreation, Inc., it was moved (Director Pharris), seconded (Director Mills), and unanimously carried with Directors Bryant, Freschi, Pharris, Mills and Haight voting yes to approve the disbursements in the amount of $250. Director Freschi noted that he is opposed to participating in MWDOC’s school program.
WATER REPORT
Ann Michel, Director of Finance and Administration, presented the water report. It was moved (Director Pharris), seconded (Director Haight), and unanimously carried with Directors Bryant, Pharris, Freschi, Mills and Haight voting yes to receive and file the water report.
AMENDED BUDGET 2016-2017 FISCAL YEAR
Director Haight enquired about the budget, specifically the increase in salaries. Following discussion, it was determined that General Manager Vilander will meet with Director Haight to review prior staff reports relating to the same topic. Following discussion led by General Manager Vilander, it was moved (Director Mills), seconded (Director Haight), and unanimously carried with Directors Haight, Pharris, Freschi, Bryant and Mills voting yes approve the amended budget for fiscal year 2016-2017 as presented.
REVIEW OF DISTRICT HEALTH BENEFITS FOR RETIRED DIRECTORS AND SPOUSES
Following review of District health benefits for retired directors and spouses led by Attorney Kuperberg, President Bryant decided that an Ad-Hoc Committee will be set up to look at potential supplemental plans for retiree coverage. Directors Haight and Mills will serve on this committee. Ann Michel will call ACWA to determine if supplemental coverage may be changed from ACWA to another provider.
CORRESPONDENCE
None.
DIRECTOR COMMENTS AND REPORTS
Director Mills enquired about connections other than Orange.
ATTORNEY’S REPORT
Attorney Kuperberg reported on a recent State Supreme Court decision regarding personal electronic devices and email accounts with regard to public records requests. He strongly recommended that staff and Board members use dedicated District email accounts. General Manager Vilander reported that accounts had been set up for staff and directors and that he would coordinate with the I.T. vendor.
ADJOURNMENT
The meeting was formally adjourned at 10:20 a.m. The next regularly scheduled meeting will be held on Tuesday, April 11, 2017 @ 8:30 a.m. at the District office.
Laura Heflin, Administrative Assistant