Board Meeting - 3/10/2015
MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT
The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, March 10, 2015. The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.
CALL TO ORDER: President Pharris called the meeting to order at 8:30 a.m.
ROLL CALL:
BOARD OF DIRECTORS MEMBERS PRESENT:
C.L. “Larry” Pharris, Jr. President
Frank Bryant Vice President
Robert F. (Woody) Rickerl Board Member
Richard A. Freschi Board Member
Jerry Haight Board Member
BOARD OF DIRECTORS MEMBERS ABSENT:
STAFF PRESENT:
Jerry Vilander General Manager
Ann Michel Director, Finance & Administration
Joel Kuperberg General Counsel, Rutan & Tucker
Laura Heflin Administrative Assistant
GUESTS PRESENT:
Adam Wood Curt Pringle & Associates
Dave Noyes Contract CEO, SWD Recreation, Inc.
Diana Fascenelli Mayor, City of Villa Park
Dennis Howell Resident, City of Villa Park
PUBLIC COMMENT
Mayor Fascenelli reported that the next City Council meeting has been moved to March 17th, and that the senior transportation has started within the city and is a big hit with residents.
REVIEW DISTRICT SCHEDULE FOR TERMINATION OF DELINQUENT ACCOUNTS
General Manager Vilander reviewed the District schedule for termination of delinquent accounts.
ADJUSTMENT TO MISCELLANEOUS FEES AND CHARGES AND GENERAL MANAGER DISCRETION TO WAIVE FEES AND CHARGES
President Pharris opened the public hearing and comments were solicited. Discussion among the Board of Directors ensued, and General Manager Vilander reviewed the adjustments to the fees and charges. President Pharris then closed the public hearing. It was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Rickerl, Pharris, Haight and Freschi voting yes to approve Resolution No. 2015-03-01 of the Board of Directors of the Serrano Water District approving adjustments to certain miscellaneous District fees and charges and granting General Manager discretion to waive or reduce fees and charges when appropriate.
BOARD MINUTES
Consideration of Serrano Water District Board Meeting minutes of March 10, 2015. Director Freschi moved that the minutes of the March 10, 2015 meeting be approved as submitted, Director Bryant seconded the motion, and the motion was unanimously carried with Directors Bryant, Freschi, Haight, Pharris and Rickerl voting yes.
GENERAL MANAGER REPORT
General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of February. Highlighted items included an update on electrical issues at the Smith Reservoir and needed improvements. A condition assessment was received from Carollo yesterday evening and is pending General Manager Vilander’s review. President Pharris reported that a Special Board Meeting to approve the potential emergency allocation of funds to cover electrical issues will be scheduled after the Construction Committee has met to review the condition assessment. Additionally, President Pharris suggested the possibility of retaining an engineer or contractor in order to provide the insurance company with a comprehensive inventory to determine reimbursable amount of project.
FINANCIAL REPORT
Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Rickerl), seconded (Director Haight), and unanimously carried with Directors Bryant, Rickerl, Pharris, Haight and Freschi voting yes to approve the disbursements in the amount of $667,121.03. Director Rickerl remarked that the District’s budget will be revised sometime in March to incorporate the Smith Reservoir expenditures with the Finance Committee and will formally be presented to the Board at the April meeting. Director Haight suggested that a town hall meeting be scheduled to discuss expenditures. President Pharris recommended that the meeting be held in June to allow time for the budget to be revised and account for any potential rainfall.
WATER REPORT
Ann Michel, Director of Finance and Administration, presented the water report. The water report was received and filed. It was then moved (Director Rickerl), seconded (Director Bryant) and unanimously carried with Directors Bryant, Rickerl, Pharris, Haight and Freschi voting yes to receive and file the water report.
RESOLUTION NO. 2015-03-02 OF THE SERRANO WATER DISTRICT BOARD OF DIRECTORS CONCURRING IN NOMINATION TO THE EXECUTIVE COMMITTEE OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES JOINT POWERS INSURANCE AUTHORITY (“ACWA/JPIA”)
Following discussion, it was moved (Director Freschi), seconded (Director Bryant), and unanimously carried with Directors Bryant, Rickerl, Pharris, Haight and Freschi voting yes to approve Resolution No. 2015-03-02 of the Board of Directors of the Serrano Water District concurring in nomination to the executive committee of the Association of California Water Agencies Joint Powers Insurance Authority (“ACWA/JPIA”).
CADILLAC TAX ON HEALTH INSURANCE
Director of Finance and Administration, Ann Michel, presented information on the Cadillac tax on health insurance which only applies to those companies with 50 or more employees.
EMERGENCY PURCHASE ORDER FOR REPAIR OF SMITH RESERVOIR PUMP STATION
This item was tabled pending the evaluation report from Carollo regarding the Smith Reservoir.
CORRESPONDENCE
None.
DIRECTOR COMMENTS AND REPORTS
None.
ATTORNEY’S REPORT
Attorney Kuperberg remarked that a public records request has been received from the Orange County Register and that the District will be providing Directors’ addresses as well as billing history from January 2010 to present. Also, Attorney Kuperberg briefly reviewed the San Juan Capistrano tiered rate litigation relative to a lawsuit.
The meeting was recessed to the SWD Recreation, Inc. meeting at 10:00 a.m., and then reconvened into closed session at 11:00 a.m.
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Government code section 54956.9(d)(1))
Name of Case: Flores v. SWD Recreation, Inc., et al., Orange County Superior Court No. 30-2012-00608186.
The Board of Directors reconvened into open session at 11:10 a.m., and it was announced that there was no reportable action.
ADJOURNMENT
The meeting was formally adjourned at 11:15 a.m. The next regularly scheduled meeting will be held on Tuesday, April 14, 2015 @ 8:30 a.m. at the District office.
Laura Heflin, Administrative Assistant