Board Meeting - 12/8/2015
MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT
The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, December 8, 2015. The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.
CALL TO ORDER: President Pharris called the meeting to order at 8:32 a.m.
ROLL CALL:
BOARD OF DIRECTORS MEMBERS PRESENT:
C.L. “Larry” Pharris, Jr. President
Frank Bryant Vice President
Robert F. (Woody) Rickerl Board Member
Jerry Haight Board Member
Richard A. Freschi Board Member
BOARD OF DIRECTORS MEMBERS ABSENT:
STAFF PRESENT:
Jerry Vilander General Manager
Ann Michel Director, Finance & Administration
Joel Kuperberg General Counsel, Rutan & Tucker
Laura Heflin Administrative Assistant
GUESTS PRESENT:
Adam Wood Curt Pringle & Associates
Dave Noyes Contract CEO, Irvine Lake
Ed Halligan Resident, Villa Park
Jim Fasbender Resident, Villa Park
John Covert, C.P.A. LaVine & Associates
Mike Bodart President, General Pump
Diana Fascenelli Mayor, City of Villa Park
Brad Reese Resident, Villa Park
PUBLIC COMMENT
Mayor Fascenelli invited the Board of Directors to attend the City of Villa Park’s annual boat parade and cocktail party at City Hall beginning at 3:00 p.m. The City Council will be on the fire truck Saturday.
President Pharris announced that agenda items were being moved out of sequence due to time constraints of attendees.
DRAFT FINANCIAL AUDIT REPORT FOR FISCAL YEAR 2014/2015 - JOHN COVERT, C.P.A.
Following presentation of the draft financial audit report for fiscal year 2014/1015 by John Covert, C.P.A., it was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Rickerl, Pharris, Freschi and Haight voting yes to the draft audit as presented. Director Rickerl thanked John Covert for his work over the years.
President Pharris announced at 8:50 a.m. that the District Board meeting was recessing to the SWD Recreation, Inc. meeting. The Serrano Water District Board meeting was reconvened at 8:55 a.m. President Pharris reported that agenda items were being moved out of sequence.
GENERAL PUMP WELL SLEEVING PRESENTATION BY MIKE BODART
Mike Bodart of General Pump delivered an overview of the pump sleeving project at Well #3. Questions and answers followed. The Board of Directors thanked Mr. Bodart for his informative presentation.
General Manager Vilander announced that it would be necessary to add an emergency agenda item that required action by the Board of Directors. It was then moved (Director Bryant), seconded (Director Rickerl), and unanimously carried with Directors Rickerl, Haight, Freschi, Pharris, and Bryant voting yes to add an emergency item to the agenda entitled Smith Reservoir Booster L2 Authorization of Repair.
SMITH RESERVOIR BOOSTER L2 AUTHORIZATION OF REPAIR
Following brief presentation led by General Manager Vilander with input from Mike Bodart of General Pump, it was then moved (Director Rickerl), seconded (Director Haight), and unanimously carried with Directors Rickerl, Haight, Freschi, Pharris, and Bryant voting yes to proceed with the replacement of pump and assembly at Smith Reservoir as presented in the amount of $41,191.32. President Pharris requested that a maintenance program be followed for the following year.
BOARD MINUTES
Consideration of Serrano Water District Board Meeting minutes of November 5, 2015. Director Haight moved that the minutes of the November 5, 2015 meeting be approved as amended, Director Rickerl seconded the motion, and the motion was unanimously carried with Directors Bryant, Haight, Pharris, Freschi and Rickerl voting yes.
GENERAL MANAGER REPORT
General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of November. Highlighted items included an update on the treatment plant, Cla-Val training and Well #3. President Pharris requested a Cla-Val potential overview presentation for the Board of Directors. Following discussion amongst the Board of Directors and staff, General Manager Vilander reported that the District will be closed for Christmas Eve and New Year’s Eve.
STATUS OF DROUGHT RESPONSE AND WATER SUPPLY
General Manager Vilander presented potential water consumption behavior scenarios and noted that they were in draft format. Following lengthy discussion, it was moved (Director Haight), seconded (Director Freschi), and unanimously carried to suspend penalties for the months of November and December and revisit the penalties discussion at the January Board meeting. It will be noted on the billing statements that the penalties have been waived for that particular month.
FINANCIAL REPORT
Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Rickerl, Pharris, Freschi and Haight voting yes to approve the disbursements in the amount of $388,523.98.
WATER REPORT
Ann Michel, Director of Finance and Administration, presented the water report. The water report was received and filed.
CAROLLO PRELIMINARY DESIGN SERVICES FOR SMITH RESERVOIR BYPASS
Following discussion led by General Manager Vilander, it was moved (Director Bryant), seconded (Director Rickerl), and unanimously carried with Directors Bryant, Rickerl, Pharris, Freschi and Haight voting yes to authorize the General Manager to issue a P.O. in the amount of $28,243 to proceed with preliminary design services.
BOARD OF DIRECTORS POLICIES
Following discussion, it was moved (Director Bryant), seconded (Director Haight), and unanimously carried with Directors Rickerl, Haight, Freschi, Pharris and Bryant voting yes to direct Attorney Kuperberg to provide District staff with a redlined version of the document incorporating all of the revisions suggested by the Board of Directors. This document will be presented at the January Board meeting. Director Freschi remarked that he felt the District was too small to have divisions and that the Directors should be elected at large.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE SERRANO WATER DISTRICT COMMENDING ROBERT F. “WOODY” RICKERL FOR HIS 35 YEARS OF SERVICE AS THE DIRECTOR OF DIVISION 3 OF SERRANO WATER DISTRICT
Following presentation led by President Pharris, it was moved (Director Bryant), seconded (Director Freschi), and unanimously carried with Directors Bryant, Rickerl, Pharris, Freschi and Haight voting yes to adopt Resolution No. 2015-12-01 as presented. Director Rickerl was thanked for his many years of service.
CORRESPONDENCE
None.
DIRECTOR COMMENTS AND REPORTS
None.
ATTORNEY’S REPORT
None.
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (d)(2) of Government Code Section 54956.9: One potential case.
It was announced that there was no need for closed session.
ADJOURNMENT
The meeting was formally adjourned at 11:45 a.m. to the SWD Recreation, Inc. meeting to be held on Friday, December 11, 2015 at 10:00 a.m. The next regularly scheduled meeting will be held on Tuesday, January 12, 2016 @ 8:30 a.m. at the District office.
Laura Heflin, Administrative Assistant