MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT

The Board of Directors of the Serrano Water District met in a special board meeting on Tuesday, August 14, 2018.  The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.

CALL TO ORDER:  President Bryant called the meeting to order at 8:35 a.m.

ROLL CALL:

BOARD OF DIRECTORS MEMBERS PRESENT:

Frank Bryant                           President

Greg Mills                               Vice President

C.L. “Larry” Pharris, Jr.           Board Member

Jerry Haight                            Board Member

Brad Reese                              Board Member

BOARD OF DIRECTORS MEMBERS ABSENT:

STAFF PRESENT:

Jerry Vilander                         General Manager

Vittorio Roggero                     Business Manager

Laura Heflin                            Administrative Assistant

Jeremy Jungreis                       Legal Counsel

GUESTS PRESENT:

Katie Pringle                           Curt Pringle & Associates

Diana Fascenelli                      Villa Park City Council Woman

Fred Alexander                       Villa Park Resident

PUBLIC COMMENT

None.

BOARD MINUTES

Consideration of Serrano Water District Board Meeting minutes of July 10, 2018.  Director Mills moved that the minutes of the July 10, 2018 meeting be approved as submitted, Director Haight seconded the motion, and the motion was carried with Directors Bryant, Mills, Pharris and Haight voting yes (Director Reese not present).  Director Haight enquired about the status of contracts being placed on the District’s website.  General Manager Vilander replied that the District does not have many contracts to place on the website and that the District was in the process of redoing the website.  Director Haight remarked that contracts with an expiration date should be placed on the website from the standpoint of transparency as well as to alert other contractors that they will be able to bid upon the contract at that time.  General Manager Vilander responded that he appreciated the clarity provided by Director Haight and would place the contracts on the website. 

GENERAL MANAGER REPORT

General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of July.  Highlighted items were reviewed.  Director Haight remarked that all informational matters that are directed towards the residents should be presented to the entire Board of Directors for approval prior to being disseminated.  Director Haight felt that the two-page flyer included in the bills did not address the fact that the possible limitations were state mandated.  General Manager Vilander reported that the Women’s League will be placing a new shipping container in the District’s yard to replace the older one.

In relation to the meeting held with Peter Kuchinsky from ACWA JPIA, Business Manager Roggero reported that he is currently reviewing the District’s assets and deductibles and other items including the liability area in an effort to reduce the cost of insurance.  Director Pharris enquired about the District’s experience modification factor, and Business Manager Roggero stated that he will get back to him. 

FINANCIAL REPORT

Business Manager Roggero reported that the audit by the actuaries as well as the audit by White Nelson Diehl Evans LLP has been initiated and should begin next week.  Business Manager Roggero presented the financials for the month of July.  It was moved (Director Pharris), seconded (Director Haight), and carried with Directors Bryant, Pharris, Mills and Haight voting yes to approve the disbursements in the amount of $596,397.58, (Director Reese not present).  The Board of Directors remarked that they liked the new financials. 

WATER REPORT

General Manager Vilander presented the water report.  It was moved (Director Mills), seconded (Director               Haight), and carried with Director Bryant, Pharris, Haight and Mills voting yes (Director Reese not present) to receive and file the water report.  

RESOLUTION NO. 2018-08-01 OF THE BOARD OF DIRECTORS OF THE SERRANO WATER DISTRICT CHANGING THE DATE OF ITS REGULAR MEETINGS

Following discussion led by Attorney Jungreis, it was moved (Director Haight), seconded (Director Pharris), and carried with Director Bryant, Pharris, Mills and Haight voting yes to adopt Resolution No. 2018-08-01 as presented, (Director Reese not present).

POLICIES AND PROCEDURES

Following discussion led by Attorney Jungreis, it was moved (Director Haight), seconded (Director         Pharris) and carried with Director Bryant, Mills, Pharris and Haight voting yes (Director Reese not present) to adopt the Policies and Procedures with the minor revisions stipulated by Attorney Jungreis (inclusion of sexual harassment, conflict of interest and ethics training) in conjunction with General Manager Vilander.

PERSONNEL POLICIES AND PROCEDURES

Following discussion led by Attorney Jungreis, it was determined that a Transparency Committee meeting with Attorney Jungreis and staff will be held to further review the personnel manual.  The final version will be presented again to the Board of Directors.

CORRESPONDENCE

Correspondence was reviewed as agendized.

DIRECTORS COMMENTS AND REPORTS

Director Mills requested that a listing of upcoming meetings in the water industry be given to the Board of Directors for their review.  Director Haight asked about the individuals who were fishing in the bond pits, and it was decided that the Orange Police Department will be contacted in the future if they are seen trespassing.

ATTORNEY’S REPORT

None. 

It was announced that there wasn’t a need to enter into closed session.

RECESS TO CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Potential initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9, one case.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS

(Government Code Section 54956.8)

Property:   Lockett Tower site, located at 6112 E. Carver Lane, Orange, CA

Agency Negotiator:  Jerry Vilander

Negotiating Parties:  Crowne Castle

Under Negotiation:  Price and Terms

ADJOURNMENT

The meeting was formally adjourned at 9:50 a.m. The next regularly scheduled meeting will be held on Tuesday, September 18, 2018 @ 8:30 a.m. at the District office. 

Laura Heflin, Administrative Assistant