Board Meeting - 3/8/2016
MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT
The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, March 8, 2016. The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.
CALL TO ORDER: President Pharris called the meeting to order at 8:31 a.m.
ROLL CALL:
BOARD OF DIRECTORS MEMBERS PRESENT:
C.L. “Larry” Pharris, Jr. President
Frank Bryant Vice President
Jerry Haight Board Member
Richard A. Freschi Board Member
BOARD OF DIRECTORS MEMBERS ABSENT:
STAFF PRESENT:
Jerry Vilander General Manager
Ann Michel Director, Finance & Administration
Joel Kuperberg General Counsel, Rutan & Tucker
Dave Noyes Contract Chief Executive Officer
GUESTS PRESENT:
Monte Roberts Cla-Val
Brad Reese Villa Park Resident
Adam Wood Curt Pringle & Associates
PUBLIC COMMENT
None
President Pharris noted that items were being moved out of sequence in order to accommodate time schedules.
CLA-VAL PRESENTATION
General Manager Vilander introduced Monte Roberts. Mr. Roberts’s presentation included applications, history, and an in-depth explanation of valve mechanics. President Pharris asked about the dual control valve (control pressure and control the slam of the hammer). President Pharris asked General Manager Vilander to explore this option. Questions and answers followed. The Board of Directors thanked Mr. Roberts for his informative presentation.
REVISION TO DISTRICT CONSERVATION PROGRAM AND PENALTIES
The public hearing was opened. Nobody wished to speak. The public hearing was closed. Following discussion, it was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Pharris, Bryant, Freschi and Haight voting yes to adopt resolution amending and superseding the District’s resolution imposing a water use restriction, and establishing an administrative civil liability program for violations of the District’s revised water use restriction with the following changes incorporated into the resolution. Under section 6: The General Manager shall report monthly to the Board of Directors on all penalty decisions.
BOARD MINUTES
Consideration of Serrano Water District Board Meeting minutes of February 26, February 19, February 16, and February 9, 2016. Director Haight moved that the minutes of the February 26, February 19, February 16, and February 9, 2016 meeting be approved as submitted, Director Freschi seconded the motion, and the motion was unanimously carried with Directors Bryant, Haight, Pharris, and Freschi voting yes.
GENERAL MANAGER REPORT
General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of February. Well #3 is 100% successful and the water quality is good.
STATUS OF DROUGHT RESPONSE AND WATER SUPPLY
General Manager Vilander reported that there was a 33% reduction in consumption compared to February 2013. The lake level is 739.4.
FINANCIAL REPORT
Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Freschi), seconded (Director Haight), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to approve the disbursements in the amount of $160,496.53. Director Freschi requested that a Finance Committee meeting be scheduled to discuss the District’s financial situation.
WATER REPORT
Ann Michel, Director of Finance and Administration, presented the water report. It was moved (Director Freschi), seconded (Director Haight), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to receive and file the water report.
PERIODIC ADJUSTMENT OF FEES FOR GENERAL COUNSEL SERVICES
General Manager Vilander presented correspondence from Rutan & Tucker requesting an adjustment to their legal fees. Following discussion, it was (Director Freschi), seconded (Director Haight), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to approve request for an adjustment of fees from $255 per hour to $275 per hour.
CELL TOWER LEASE
General Manager Vilander discussed the current lease with Crowne Castle at Lockett Reservoir. Crowne Castle currently pays the District $1,500 per month. It was determined through Board consensus that Attorney Kuperberg will work with General Manager Vilander to develop a simple RFP.
DELINQUENT ACCOUNT STATUS
General Manager Vilander reported that approximately 10% of all customers are receiving delinquent notices. Following discussion, it was agreed that General Manager Vilander will bring back more information to the next Board meeting including the sequence of events and sample notices, etc. This item will then be tabled until the District has another actionable public hearing.
CORRESPONDENCE
None.
DIRECTOR COMMENTS AND REPORTS
Director Freschi encouraged fellow Board members to attend the Villa Park Rotary event featuring Olympic athletes.
ATTORNEY’S REPORT
None.
The meeting was recessed into closed session at 11:13 a.m.
RECESS TO CLOSED SESSION
Conference with real property negotiators (Government Code Section 54956.8)
Property: Approximately 20 acres adjacent to 4621 Santiago Canyon Road, Silverado Canyon, CA 92676.
Agency Negotiator: Jerry Vilander
Negotiating Parties: County of Orange
Under Negotiation: Price and terms
The meeting was reconvened into open session at11:30 a.m. and it was announced that there was no reportable action.
ADJOURNMENT
The meeting was formally adjourned at 11:35 a.m. The next regularly scheduled meeting will be held on Tuesday, April 12, 2016 @ 8:30 a.m. at the District office.
Laura Heflin, Administrative Assistant