MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT

 

The Board of Directors of the Serrano Water District met in a special board meeting on Tuesday, July 18, 2017.  The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.

 

CALL TO ORDER:  President Bryant called the meeting to order at 8:33 a.m.

 

ROLL CALL:

BOARD OF DIRECTORS MEMBERS PRESENT:

Frank Bryant                           President

Greg Mills                               Vice President

C.L. “Larry” Pharris, Jr.           Board Member

Brad Reese                              Board Member

 

BOARD OF DIRECTORS MEMBERS ABSENT:

Jerry Haight                            Board Member

 

STAFF PRESENT:

Jerry Vilander                         General Manager

Ann Michel                             Director, Finance & Administration

Laura Heflin                            Administrative Assistant

Joel Kuperberg                         Legal Counsel

 

GUESTS PRESENT:

Katie Pringle                           Curt Pringle & Associates

Curt Pringle                             Curt Pringle & Associates

Larry Dick                              Municipal Water District of Orange County

Dave Noyes                            Guest

 

PUBLIC COMMENT

None.

 

BOARD MINUTES

Consideration of Serrano Water District Board Meeting minutes of June 13, 2017.  Director Pharris moved that the minutes of the June 13, 2017 meeting be approved as submitted, Director Mills seconded the motion, and the motion was carried with Directors Bryant, Mills, Reese and Pharris voting yes.

Consideration of Serrano Water District Board Meeting minutes of June 19, 2017.  Director Pharris moved that the minutes of the June 19, 2017 meeting be approved as amended, Director Mills seconded the motion, and the motion was carried with Directors Bryant, Mills, Reese and Pharris voting yes.

 

GENERAL MANAGER REPORT

General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of June.  General Manager Vilander reported that staff had reviewed the hydrants and valves on Taft Avenue and that all seemed fine.  Additionally, service lines have been inventoried by staff and there is no evidence of lead or copper fittings.  These results will be transmitted to the Regional Water Quality Control Board.  Currently, there are no reports of fishing, etc. by Patrol One at Irvine Lake.  Director Reese enquired about an “exit plan” for patrol services at the Lake.  General Manager Vilander reported that he will provide the Board of Directors with a monthly report from the patrol company at the next Board meeting.  The Lockett pump, motor and VFD were discussed at length.  Additionally, correspondence from the Department of Water Resources regarding the spillway was reviewed.  A workplan is being requested.   

 

FINANCIAL REPORT

Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Pharris), seconded (Director Mills), and carried with Directors Bryant, Pharris, Mills, and Reese voting yes to approve the disbursements in the amount of $568,701.22

 

WATER REPORT

Ann Michel, Director of Finance and Administration, presented the water report.  It was moved (Director Mills), seconded (Director Pharris), and carried with Directors Bryant, Pharris, Mills, and Reese voting yes to receive and file the water report.  

 

AUDIT PROPOSAL FROM WHITE NELSON DIEHL EVANS LLP

Following discussion, it was moved (Director Reese), seconded (Director Mills), and carried with Directors Mills, Pharris, Reese, and Bryant voting yes to approve the audit proposal from White Nelson Diehl Evans LLP in the amount of $18,270 for fiscal year 2016/17.

 

CALIFORNIA SPECIAL DISTRICT ASSOCIATION (CSDA) BOARD ELECTIONS 2017

General Manager Vilander presented the candidate statements for the various individuals.  Following discussion, it was moved (Director Reese), seconded (Director Mills), and carried with Directors Mills, Pharris, Reese, and Bryant voting yes to vote for Arlene Schafer.

 

ASSOCIATION OF CALIFORNIA WATER AGENCIES (ACWA) CANDIDATE NOMINATIONS 2018-2019 TERM

Informational item.

 

LOCKETT PUMP AND MOTOR

Following discussion led by General Manager Vilander, it was moved (Director Mills), seconded (Director Reese), and carried with Directors Reese, Pharris, Bryant, and Mills voting yes to authorize the General Manager to issue a purchase order in the amount of $12,244 to General Pump.

 

LOCKETT VFD

Following discussion led by General Manager Vilander, it was moved (Director Mills), seconded (Director Reese), and carried with Directors Reese, Pharris, Bryant, and Mills voting yes to authorize the General Manager to issue a purchase order in the amount of $11,677 to Hunter Electric.

 

LETTER FROM DIVISION OF DAM SAFETY (DSOD) IN REFERENCE TO DAM TOWER

Correspondence from the Division of Dam Safety was reviewed with the implication that the retrofit may be substantially more expensive.

 

FEDERAL RETURN OF ORGANIZATION (FORM 990) AND CALIFORNIA EXEMPT ORGANIZATION ANNUAL INFORMATION RETURN (FORM 199) FOR SWD RECREATION, INC.

Following discussion led by General Manager Vilander, it was moved (Director Mills), seconded (Director Reese), and carried with Directors Reese, Pharris, Bryant, and Mills voting yes to approve the proposal in the amount of $1,250 for completion of Form 990 and Form 199 for SWD Recreation, Inc.

 

CORRESPONDENCE

Correspondence was reviewed as agendized.

 

DIRECTOR COMMENTS AND REPORTS

Director Mills thanked fellow Board members for accommodating the schedule change for this meeting.

 

ATTORNEY’S REPORT

None.

It was announced at 10:20 a.m. that the Board would be entering into closed session.

 

RECESS TO CLOSED SESSION

Conference with real property negotiators (Government Code Section 54956.8)

Property: Santiago Reservoir (Irvine Lake), adjacent to 4621 Santiago Canyon Road, Silverado Canyon, CA  92676.

Agency Negotiator:  Jerry Vilander

Negotiating Parties:  County of Orange

Under Negotiation:  Price and terms

 

The meeting was reconvened into open session at 11:45 a.m. and it was announced that a letter will be sent to the County not accepting their proposal.  However, it will be noted that the District is still open for discussing a long-term plan.

 

ADJOURNMENT

The meeting was formally adjourned at 11:50 a.m. The next regularly scheduled meeting will be held on Tuesday, August 8, 2017 @ 8:30 a.m. at the District office.

Laura Heflin, Administrative Assistant