Board Meeting - 12/12/2017

AGENDA

MEETING OF THE BOARD OF DIRECTORS

SERRANO WATER DISTRICT

18021 East Lincoln Street, Villa Park, California

Tuesday, December 12, 2017—8:30 a.m.

1.         PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

2.         ROLL CALL

3.         DAM TOWER OUTLET REPLACEMENT DESIGN CONSULTANT SELECTION

Recommended Action: Authorize the General Manager, in cooperation with IRWD, to execute a professional services agreement in the amount of $787,625 (SWD cost share of 25%, or $196,906) with AECOM to complete the preliminary and final designs for the Santiago Creek Dam outlet tower replacement.

4.         ANNUAL BOARD REORGANIZATION

1. Election of President
2. Election of Vice President
3. Election of Board Secretary

Recommended Action:  Board discretion.

5.         PUBLIC COMMENT (Public comments are limited to three minutes per person.)

6.         BOARD MEETING MINUTES:   November 14, 2017

Recommended Action:  Approve minutes.

7.         GENERAL MANAGER’S REPORT:   General Manager will summarize the status of Board Committee, management and operations matters outlined below:

1. Construction and Maintenance Committee
2. Finance and Insurance Committees
3. Personnel and Media/Public Affairs Committees
4. SWD and Recreation Operations Committees
5. Security and Ad Hoc Irvine Lake Committees
6. Special Districts and City Liaison Committees
7. Santiago Reservoir, Groundwater, Imported and Regional Water Issues
8. External Agencies and Issues:  OCWD, MWDOC, City of Orange, Orange County 
9. Operational Items: Distribution System, Ground Water, Santiago Reservoir, Treatment Plant, Other Informational Items.

8.         FINANCIAL REPORT:  The Director of Finance and Administration will submit the district’s current financial condition based on the written reports to the board.
Recommended Action: 1.  Receive and file financial report.
2.  Approve bills for payment of $371,159.85
3.  Approve bills for SWD Recreation, Inc. of $0           

9.         WATER REPORT:  The Director of Finance and Administration will submit the District’s water supply and quality report.

Recommended Action:  Receive and file water report.

10.       OZONE SYSTEM MAINTENANCE CONTRACT – AWARD CONTRACT TO ZYLEM INC. IN THE AMOUNT OF $17,770.

Recommended Action:   Authorize the General Manager to issue a purchase order in the amount of $17,770 to Xylem Inc. and enter into a one-year maintenance contract.

11.       UNCLAIMED MONEY

Recommended Action:  Authorize staff to publish the attached public notice (Exhibit I) once a week for two successive weeks in a newspaper of general circulation.  It is also recommended that the Board authorize staff to write off $14.46 in unclaimed money under $15.

12.       CORRESPONDENCE

Recommended Action:   Informational.

13.       DIRECTORS COMMENTS AND REPORTS

Recommended Action:  Informational only.

14.       ATTORNEY’S REPORT

15.       GENERAL MANAGER COMPENSATION ADJUSTMENT

Recommended Action:  Consider adjustment to General Manager’s compensation.

16.       RECESS TO CLOSED SESSION

Conference with real property negotiators (Government Code Section 54956.8)
Property: Santiago Reservoir (Irvine Lake), adjacent to 4621 Santiago Canyon Road, Silverado Canyon, CA  92676. 
Agency Negotiator:  Jerry Vilander
Negotiating Parties:  County of Orange
Under Negotiation:  Price and terms

17.       ADJOURNMENT

Website Unique Visitors 2017:  January – 2,033; February – 1,973; March – 2,281; April – 2,419; May – 2,307; June – 2,254; July – 2,433; August – 2,341; September – 1,415; October – 1,578; November – 1,516.

As a general rule, agenda reports or other written documentation have been prepared or organized with respect to each item of business listed on the agenda. Copies of these materials and other disclosable public records distributed to all or a majority of the members of the Board of Directors in connection with an open session agenda item are on file with and available for inspection at the office of Serrano Water District,18021 East Lincoln Street, Villa Park, California, during regular business hours, 8:00 a.m. to 4:30 p.m., Monday through Friday.  If such writings are distributed to members of the Board of Directors on the day of a Board meeting, the writings will be available in the Board of Directors meeting room at the Serrano Water District office.